Document duplicates from Ukraine and Poland

Restoring Ukrainian and Polish documents

The law firm ONE PLUS helps restore and obtain duplicate Ukrainian documents from Ukraine and Polish documents from Poland, and — when needed — arrange an apostille so papers can be used officially abroad. We support clients remotely and help prepare documents without travelling to Ukraine, often without originals and without complex powers of attorney for third parties.

Our specialists help obtain documents from various state bodies in Ukraine and Poland, prepare them for filing abroad, arrange translations and apostille, and organise international delivery to any country.

Which document duplicates do we help obtain?

ONE PLUS handles the issue and restoration of a wide range of official Ukrainian and Polish documents for individuals, foreigners and Ukrainians living abroad.

Clients most often ask us for:

• a duplicate birth certificate;
• a duplicate marriage certificate;
• a divorce extract;
• a death certificate;
• a criminal record certificate from Ukraine;
• a criminal record certificate from Poland;
• a certificate confirming driving licence legitimacy;
• confirmation of a driving licence;
• adding a Ukrainian driving licence to the Interior Ministry database;
• archive certificates;
• civil registry (ZAGS) documents;
• court documents;
• notarial documents;
• education documents;
• other official certificates and papers.

We help obtain documents even in difficult cases — when a client has lived abroad for many years, lost papers, or cannot personally contact Ukrainian state authorities.

Apostille on documents from Ukraine and Poland

One of the most requested services is an apostille on Ukrainian and Polish documents. An apostille is needed for official use abroad: when applying for a residence card, citizenship, study, work, marriage registration, opening a business or handling inheritance.

ONE PLUS helps obtain an apostille on:

• civil status certificates;
• criminal record certificates;
• diplomas and transcripts;
• notarial documents;
• court decisions;
• powers of attorney;
• education documents;
• corporate documents;
• other official documents.

We also advise whether a specific country needs an apostille, consular legalisation, or an extra sworn translation of the documents.

Document duplicates without travelling to Ukraine

Most clients contact ONE PLUS precisely because they cannot travel to Ukraine in person. We know how hard it is to restore documents from abroad on your own — especially when deadlines are tight and papers are needed for an office, university, consulate or migration authority.

ONE PLUS helps obtain duplicates fully remotely. In many cases the client does not need the original document, personal presence or complex powers of attorney.

We handle the full process:

• analyse the client’s situation;
• check whether the document can be obtained;
• prepare the required applications;
• deal with state authorities;
• monitor timelines;
• arrange apostille and translation;
• send finished documents to any country.

Document translations and sworn translation

In addition, ONE PLUS helps arrange document translation for official use in Poland and other countries.

We work with sworn translators and help prepare:

• sworn translation;
• notarial translation;
• official document translation;
• translation for an office;
• translation for court;
• translation for a university;
• translation for migration procedures.

We work with Ukrainian, Polish, English, German, Spanish and other languages.

Document processing timelines

Timelines depend on the document type, the region of issue and whether extra legalisation is required.

On average:

• obtaining document duplicates takes from 3 to 7 working days;
• apostille processing may take up to 21 days;
• international delivery depends on the destination country.

We always inform the client in advance about realistic timelines and monitor the process at every stage.

Why clients choose ONE PLUS?

For more than 11 years, ONE PLUS has helped Ukrainians and foreigners with documents, legalisation and administrative procedures.

Our clients receive:

• official case support;
• help without travelling to Ukraine;
• remote document restoration;
• international delivery;
• apostille and translations in one place;
• advice on using documents abroad;
• support in complex cases.

We understand how important deadlines and correct paperwork are, so we stay with the client until the finished result is ready.

International document delivery

ONE PLUS organises document delivery anywhere in the world. Finished papers can be sent by courier, post or parcel locker, depending on the destination country and the client’s preferences.

We work with clients from Poland, Germany, Czechia, Spain, Canada, the USA, the United Kingdom and other countries.

ONE PLUS contacts

If you need to restore documents from Ukraine, obtain a duplicate, arrange an apostille or prepare papers for use abroad, the ONE PLUS team is ready to help quickly, officially and remotely. Write via our contact page — we will review your case and suggest a clear plan, including apostille and sworn translation.

Civil-status duplicates from Ukraine — why you need them in Poland in 2026

A Polish office, university, court or employer often asks for a Ukrainian birth, marriage or diploma record. In 2026 you usually need a fresh duplicate, then an apostille and a sworn translation. ONE PLUS and Tatiana Vyborna — document and stay legalisation specialists since 2015 — start with one question: what is this document for?

A pack for a residence card differs from citizenship or address registration. That way you do not pay for unnecessary re-issues or wait weeks for a paper the office will reject.

Apostille, translation and delivery — one plan

After the duplicate arrives from the civil registry or university, we check whether it needs an apostille, whether a certified translation is enough and how to format scans for a Polish office. We work across Poland — meetings in Wrocław, remote support elsewhere.

If the document goes into an immigration file, we align it with PESEL and the rest of the pack. We do not promise foreign office timelines, but we set a sensible step order.

Book a consultation

Write via contact or book legal advice — we will say what to re-issue, what only to translate and how long it realistically takes in your 2026 case.