What is Profil Zaufany (ePUAP) in Poland?
Profil Zaufany in Poland (ePUAP)
In the modern world, more and more government processes are going digital. In Poland, this is especially noticeable: dozens of services that used to require a personal visit to a government office are now available online. To access them, you need a tool that verifies your identity on the internet. In Poland, this is Profil Zaufany — an electronic identifier that allows you to handle administrative, tax, and business matters remotely.
What is Profil Zaufany
Profil Zaufany is an electronic signature in Poland that allows you to verify your identity in online systems of government institutions. With it, you can sign documents, submit applications, and use digital services just as if you came in person with your passport.
It is part of the ePUAP system (Electronic Platform of Public Administration Services) and is actively used by both Polish citizens and foreigners with a PESEL number.
📌 Important: Profil Zaufany is not just a “digital signature” — it is a universal tool for interacting with Polish government authorities online.
Types of Electronic Signatures in Poland
In Poland, there are two tools that allow you to sign documents online:
Profil Zaufany (ePUAP)
- Free of charge.
- Available only to those who have a PESEL number.
- Suitable for most interactions with government authorities.
Podpis Kwalifikowany Elektroniczny (PKE)
- Paid (issued by certified centers).
- Can be used even without a PESEL number.
- Has broader application in business, for example in international transactions.
Therefore, for most private and administrative tasks, foreigners only need Profil Zaufany (ePUAP).
What Can You Do with Profil Zaufany
For individuals
With Profil Zaufany you can:
- file your tax return online without leaving home;
- contact ZUS and apply for benefits (including 800+ or family allowances);
- check your payment history and outstanding contributions in the social insurance system;
- find out the number of penalty points on your driving record;
- order certificates and extracts from state registers;
- register at the job center and use its services;
- receive electronic documents from various institutions.
For businesses
For entrepreneurs and company owners, Profil Zaufany (ePUAP) opens up even more possibilities:
- register a sole proprietorship (JDG) or a company online;
- submit financial and accounting reports to the tax office;
- transmit data on social and pension contributions;
- process invitations for foreign employees;
- interact with the court and commercial register (KRS).
👉 In practice, Profil Zaufany is an essential tool for anyone living or doing business in Poland.
Advantages of Profil Zaufany
- Saves time — no need to travel to government offices, stand in queues, or take time off work.
- Available 24/7 — the service works around the clock and can be used from anywhere in the world.
- Versatile — suitable for both individuals and entrepreneurs.
- Secure — access is confirmed via SMS codes or bank authorization.
- Free of charge — obtaining and using Profil Zaufany costs nothing.
How to Get Profil Zaufany
To obtain Profil Zaufany, you need a PESEL number. The process is straightforward and takes anywhere from a few minutes to a couple of days, depending on the identity verification method you choose.
Steps to create Profil Zaufany:
- Register on the ePUAP portal — enter your email address and phone number; create a basic account.
- Add your details — enter your full name, PESEL number, address, and other information; confirm your data via SMS.
- Verify your identity. There are several options:
- through your online banking app (the fastest and most convenient option);
- in person at a verification point (passport + PESEL; points are located in many offices across Poland);
- using a qualified electronic signature (PKE);
- via video call with a government officer (available in certain cases).
Once your identity is successfully verified, you will receive a fully functional Profil Zaufany that you can start using immediately.
Practical Examples
- A student from Ukraine gains access to the ZUS system to apply for a student allowance.
- A worker from India checks their pension contributions online.
- An entrepreneur from Kazakhstan registers their company in Poland without leaving home.
- A driver from Belarus checks their penalty points online instead of visiting the police.
How We Can Help
For foreigners, the process of obtaining Profil Zaufany can seem complicated: unfamiliar websites, the Polish language, different identity verification methods. Our lawyers help you complete this process on a turnkey basis.
We offer:
- consultations on obtaining PESEL and Profil Zaufany;
- assistance with profile registration via bank or at a verification point;
- support with submitting applications and declarations through ePUAP;
- comprehensive assistance with legalization in Poland (temporary residence, permanent residence, citizenship);
- special service packages for families.
Service cost (PESEL + MELDUNEK + Profil Zaufany + bank account): 400 PLN net + 23% VAT