Information about the Pomorskie Urząd

The Pomorskie Voivodeship Office in Gdańsk actively serves foreign nationals, ensuring the legalization of their stay and issuing work permits. The office provides a wide range of administrative services, including the processing of residence cards, visas, work permits, and handles cases related to obtaining the Pole’s Card.

It is important to note, as we have previously mentioned in one of our blog posts, that the Pomorskie Voivodeship in recent years has faced serious internal challenges related to combating corruption and staff instability. Cases of detentions and official inspections among officials are regularly recorded, which negatively affects the timelines and quality of processing foreign nationals’ applications. Staff turnover, internal reorganization, and increased scrutiny from the prosecutor’s office all may impact the duration of the legalization process, even when documents are correctly submitted.

How to schedule an appointment at the Pomorskie Urząd?

Important information before submitting documents:

In the Pomorskie Voivodeship, as in all other regions of Poland, it is officially recommended to submit applications for foreigners’ stay legalization through the central electronic platform MOS: https://www.mos.cudzoziemcy.gov.pl.

This system is a unified state platform designed for registration, processing, and monitoring of foreigners’ applications regarding stay, work, citizenship, and other administrative procedures. It provides centralized management of all legalization cases and allows voivodeship administration authorities to efficiently track case statuses.

All applications submitted via MOS are automatically registered in the national system and sent to the appropriate urząd, eliminating errors, losses, and inconsistencies. To date, this is the most reliable and official method for document submission.

Passport departments in Gdańsk, Gdynia, and Słupsk accept applications and issue passports both to those with prior appointments and to walk-in applicants.

Due to a technical malfunction of the electronic queue terminal at the Passport Department in Słupsk, the possibility of online booking for visits is temporarily suspended until further notice.

An appointment is made through an online portal:

👉 https://rezerwacja.gdansk.uw.gov.pl:8445

(At the time of publication, 07/13/2025 — the online system of the Pomeranian Voivodeship does not offer the possibility of registering a date for applying for a residence card in Gdansk.)

The online booking system operates as follows:

• New booking dates are opened two weeks in advance, from Monday to Friday.
• Each day, after midnight and until the morning hours, one new day is added for booking. For example:
  – On April 23, booking opens for May 7,
  – On April 24, for May 8,
  – On April 25, for May 9, and so on.

If there are no available slots for a specific day, the calendar will be empty, and the next available dates will appear only the following day.

Bookings are only available for the next two weeks — the system does not allow reservations beyond this period, so no slots will be available in the calendar past this timeframe.

Please note:

• One phone number can only be used for a single registration. Please do not use the same phone number for multiple applications.
• We recommend using the following browsers for registration: Mozilla Firefox, Microsoftавис

System: Microsoft Edge, or Internet Explorer (some features may not work correctly in other browsers).

Addresses and Contacts of the Pomeranian Voivodeship Office

Addresses and Contacts

Office Hours of the Pomeranian Voivodeship Office

Contact Details and Departments

What Does the Stay Legalization Department Do?

Main Functions of the Department:

• Processing applications for temporary, permanent, and long-term resident permits;
• Visa extensions for foreigners;
• Issuing residence cards (karty pobytu);
• Registering invitations in the system;
• Reviewing cases for the removal of foreigners from Poland;
• Issuing Polish travel documents;
• Registering EU citizens and their family members;
• Processing applications for the Polish Card (Karta Polaka);
• Maintaining electronic registers of foreigner cases.

Check the Status of Your Case Here:

👉 klient.gdansk.uw.gov.pl

Use MOS Portal for Faster Applications:

👉 mos.cudzoziemcy.gov.pl/wniosek

What to Pay Attention To?

• Don’t forget to keep your correspondence address up to date; if possible, use trusted individuals (e.g., lawyers like ONE PLUS).
• When submitting documents by mail, provide the full address of the Voivodeship Office.
• Documents related to employment should be submitted exclusively via praca.gov.pl.
• Avoid combining multiple cases in one letter—this can delay processing.

Administrative Fee Sizes

For precise information on fees for specific actions, check the official Voivodeship Office website:

👉 https://www.gov.pl/web/uw-pomorski/oplaty-do-wnioskow

How Can ONE PLUS Help?

ONE PLUS is your strategic partner for stay legalization and operations in Poland. We specialize in immigration law, assisting foreigners through all stages of residence permits, Polish citizenship, EU residency, and providing comprehensive support for stay and work-related matters. Our lawyers, with over ten years of experience, hold Polish legal education and secure positive outcomes daily with voivodeship and state authorities.

We offer a transparent, all-inclusive legal service, eliminating the need for you to queue at the voivodeship office, fill out forms, correspond with inspectors, or prepare documents. Within 24 hours of your first consultation, we sign an official contract sent via courier. After payment confirmation, our team begins working on your case.

We handle full document preparation and submission to the relevant voivodeship office, ensuring timely and accurate applications, translations, forms, and verifications. We represent your interests, liaise with your inspector, respond to office queries, and take additional steps if needed. Our expertise ensures positive outcomes, whether for temporary residence, permanent stay, or citizenship via the President or Voivode.

ONE PLUS delivers top-quality service with clear procedures, confidentiality, and a personalized approach. We assist clients in Poland and abroad, enabling remote processing without requiring your physical presence at every step.

If you need a firm to handle everything from consultation to final resolution, you’re in the right place. ONE PLUS is your trusted representative in Poland.

Contact us directly: +48 71 880 85 08 or submit a request on our website.