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Vehicle Registration in Poland for Foreigners

Vehicle registration in Poland is not merely a formality, but a mandatory procedure strictly regulated by Polish law. This is especially relevant for foreign nationals and companies operating in Poland. For over 5 years, ONE PLUS has been successfully assisting foreigners with the vehicle registration process — both for new and used vehicles, imported from the EU or third countries.

In this article, you will get a comprehensive answer to the question: what documents and steps are needed for the legal registration of a vehicle in Poland if you are a foreigner.

What Documents Are Required for a Foreigner to Register a Vehicle in Poland?

To successfully register a vehicle in Poland, you must collect and submit the following set of documents to the local communication department:

1. Formal Applications:

• Vehicle registration application – available online or at the department (Wydział Komunikacji).
• Consent for personal data processing (RODO) – a mandatory document under data protection regulations.

2. Documents Confirming Vehicle Ownership:

Proof of ownership can be provided in the form of:

• A VAT invoice (Faktura VAT),
• A purchase-sale agreement (Umowa kupna-sprzedaży),
• A donation agreement (Umowa darowizny),
• A contract of exchange, loan, transfer of ownership, or a court ruling.

In case of a financed (credit) purchase, you also need to attach the loan agreement with the bank and proof of debt repayment (if applicable).

3. Technical Documentation:

• Vehicle registration card with valid technical inspection (Przegląd techniczny),
• Vehicle card (jeśli była wydana),
• License plates (if the vehicle was previously registered).

4. Owner Identification:

• Passport or another identity document (for private individuals),
• Excerpt from the National Court Register (KRS) – for companies.

Only officially authorized individuals can represent the company during the registration process.

5. Additional – For Foreigners:

If you are a foreigner, you must also confirm your legal stay in Poland:

• Schengen or national visa,
• Residence permit card (temporary or permanent),
• PESEL or document confirming address registration,
• Documents confirming EU resident or refugee status.

Step-by-Step: How to Register a Vehicle in Poland?

The vehicle registration process can be divided into 5 key stages:

1. Preparing the Document Package

Download the application and RODO forms, fill them in, and gather the originals of all required documents listed above.

2. Booking an Appointment

Schedule a visit to the city office via the website: bez-kolejki.um.wroc.pl. Each booking covers one activity (e.g., registration of one vehicle).

3. Submitting the Application

Visit the vehicle registration department at your place of residence. During the visit, you must pay the administrative fees (usually between 180 and 250 PLN, depending on the case).

4. Receiving Temporary Documents

Immediately after submitting your application, you will receive:

• A temporary registration certificate (valid for up to 30 days),
• License plates,
• Windshield sticker (if applicable).

5. Receiving the Permanent Registration Certificate

After 2–4 weeks (maximum 30 days), you will receive the final documents. You can check the status on info-car.pl.

How Long Does Registration Take?

When providing full-service assistance, we at ONE PLUS ensure the entire process — from signing to receiving plates and documents — takes just 3–5 hours. This is possible thanks to direct cooperation with registration departments and a fully pre-prepared document set.

Important to remember:

The law requires the new owner to notify the district head (starosta) of the purchase or sale of the vehicle within 30 days. Failure to meet this deadline results in a fine ranging from 200 to 1000 PLN.

During the pandemic restrictions, the period was extended to 60 days — however, in 2025 it was reverted back to 30 days after the end of the state of emergency.

Vehicle Registration with ONE PLUS

We register:

• Private and corporate vehicles,
• Vehicles imported from the EU and CIS countries,
• Vehicles on transit plates,
• Vehicles after customs clearance.

We operate throughout the Wrocław and Lower Silesia region, and if needed — by proxy.

Interested in vehicle registration in Poland? Call us: +48 71 880 85 08

Or visit our office: Piłsudskiego 43, Wrocław